Featured Playbook
How to prep a private AI interview copilot without tripping compliance
A field-tested checklist for wiring audio, clipboard, and disclosure workflows so your AI whisperer stays invisible during onsite loops.
1. Map every signal you plan to capture
Start with the boring spreadsheet. List the conferencing apps, microphones, speakers, and breakout devices that touch each interview loop. Note who controls them and what permissions you have. This matters because your copilot needs to ride along without appearing on a screen share.
We recommend tagging each signal as visual, audio, or clipboard. Anything visual is off-limits for a truly private copilot, so prioritise audio relays, keyboard shortcuts, and subtle haptics.
2. Calibrate a private audio relay
Route system sound into a virtual device that only the copilot sees. Keep your primary output for the interviewer so there's zero risk of echo. Help Pilot's relay installs as part of the macOS app and never shows up inside Zoom, Meet, or Teams.
Once the relay works, record a short dry run and listen back. If you hear double audio, re-order devices so the copilot listens downstream of your mute button.
3. Decide how clipboard data should behave
Clipboard triggers are the fastest way to send context to your private assistant. Set rules that automatically redact candidate names or company secrets before they leave your laptop. Inside Help Pilot you can define wildcard rules plus a hard delete timer for every snippet.
Bonus tip: create a dedicated “prompt deck” doc with the answers you keep reusing. Copy, command-tab, paste into the whisper window—no frantic typing required.
4. Be intentional with disclosures
Every jurisdiction treats recordings differently. A private copilot that stays off the shared feed typically does not count as an additional participant, but you still need to respect company policy. Work with recruiting ops on the disclosure line you will read at the start of each loop.
We keep a bank of compliant scripts inside the dashboard if you need inspiration. Pick the one that mirrors your tone and update any legal references before shipping to candidates.
5. Close the loop with transcripts
Dual-channel transcripts are only useful if they land where you already collaborate. Export them to your ATS, Notion, or the handoff doc your hiring manager expects. Automate the rename convention so every file matches ROLE_COMPANY_DATE.
Your future self will thank you when a candidate asks for feedback weeks later.
Key takeaways
- Think about sensors first, not AI prompts. Clean signals make every whisper calmer.
- Default to deletion—set timers for clipboard, transcripts, and relays so sensitive data disappears on schedule.
- Practice with a colleague before a real onsite. You'll iron out audio gremlins and earn trust faster.
Try it live
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